definition of business letter: A business letter is a formal communication from an organization to its customers, the general public for their information, another Company or the Authorities. It is often written in a standard format, and in formal language, compared to a private letter between two people who are well known to each other. The business letter will show things like the address and best way to communicate with the business - by return letter , e-mail or telephone. In general, the letter will be directed to a specific person and be about one topic. Sometimes, the business letter will be looking for a response, but might be to give important information about an up-coming change of address ortelephone number. The letter might give information about new developments - a new website; launch of a new product. To allow the sender to handle any response more efficiently, the business letter might contain key informationsuch as an internal reference from the sender or related to the product in question.
types of business letter:
types of business letter:
Letter of Complaint
- A letter of complaint will almost certainly result in an official response if you approach it from a businesslike perspective. Make the complaint brief, to the point and polite. Politeness pays off regardless of the extent of anger you are actually feeling while composing this type of business letter.
Resume Cover Letter
- A cover letter that accompanies a resume should revel in its brevity. You should take as little time and as few words as possible to accomplish one task: persuading the reader to anticipate reading your resume. Mention the title of the job for which you are applying, as well or one or two of your strongest selling points.
Business letters are common to various businesses and there are many occasions when people need to write such letters. Like any other form of letters, the business letters also have particular format that are crucial to follow for you can build an impression with the help of the letters. But, the difficulty with many people lies in how to write business letters. Most of the business letters follow a common guideline. Here are some tips of writing different parts of business letters.
- Date- Date on the business letters bears the proof of the date the letter was written. It is written on the top of the letter at two inches from the top of the page. However, the date format should be according to the country where the recipient is staying. For instant, if you are writing to the companies within US, you need to use the American date format. Whether you keep the date left justified or at the centre, it is decided in keeping with the format of the letter.
- Inside Address- The recipient’s address is generally termed as inside address. Addressing the letter to a specific individual of the company is always a better option. Adding personal title such as Mr, Mrs, Ms is a good gesture of writing letters. If you have no idea about the name of the person, you can do a research or ask someone in the company. The inside address should be placed a line below the sender’s address if the sender’s address is below the date, else it can be written 1 inch below the date and should be in left justified format.
- Salutation- Use the same name of the inside address along with personal title to address the particular person. If you are unsure about the gender of the person you can use the full name of the person. You can also use only the first name of the recipient. A line should be left blank after the salutation.
- Body- Although the content of the letter is not included in the format of how to write business letters, there are certain formats that are used to develop the body of the business letters. It is important to remember that each paragraph of the body of the letter should be left justified. Two paragraphs should be separated with a blank line. The first paragraph should be a friendly opening to the main subject matter. The second and other following paragraphs focus on the topic. Finally, the closing paragraph either repeats the purpose of the letter or requests fro an action.
- Sender’s Address- Sender’s address is the elective part of the business letters. You have two options where you can place your address- below the date on the letter or after the closing signature. When you are including the title after the date you don’t need to include the name of the senders.
- Closing- Closing of the letter is included after a blank line below the last paragraph of the body. A gap of at least four lines should be maintained between the closing lines and the name of the sender for the sender’s signature.
- Enclosure- If you are including any document along with the business letter, you need to list them bellow the body of the letter. This is an important part of how to write business letters.
styles of buiness letter
style of business letters
Nama : Herman Ngolu Sihombing
Kelas : 3EB10
NPM : 21208375
Style 1 : FULL BLOCK STYLE (BENTUK LURUS PENUH)
Description :
1. Letterhead
2. Reference
3. Date line
4. Inside address
5. Attention line
6. Salutation
7. Subject line
8. Body of letter
9. Complimentary close
10. Signature
11. Enclosure
12. Carbon copy notation
Style 2 : BLOCK STYLE (BENTUK LURUS)
Description :
1. Letterhead
2. Reference
3. Date line
4. Inside address
5. Attention line
6. Salutation
7. Subject line
8. Body of letter
9. Complimentary close
10. Signature
Style 3 : SEMI BLOCK STYLE (BENTUK SETENGAH LURUS)
Description :
1. Letterhead
2. Reference
3. Date line
4. Inside address
5. Attention line
6. Salutation
7. Subject line
8. Body of letter
9. Complimentary close
10. Signature
Style 4 : SIMPLIFIED STYLE (BENTUK YANG DISEDERHANAKAN)
Description :
1. Letterhead
2. Reference
3. Date line
4. Inside address
5. Subject line
6. Body of Letter
7. Signature
Style 5 : HANGING INDENTATION STYLE (BENTUK ALINEA MENGGANTUNG)
Description :
1. Letterhead
2. Reference
3. Date line
4. Inside address
5. Salutation
6. Subject line
7. Body of letter
8. Complimentary close
9. Signature
Kelas : 3EB10
NPM : 21208375
Style 1 : FULL BLOCK STYLE (BENTUK LURUS PENUH)
| _____________________ _________________________________ (1) _____________________ _____________________________________________________________________ ________________ (2) ________________ (3) __________________ __________________ __________________ (4) __________________ ______________________(5) ____________________ (6) ______________________________ (7) _____________________________________________________________ _____________________________________________________________ _____________________________________________________________ _____________________________________________________________ (8) _____________________________________________________________ _____________________________________________________________ __________________ (9) __________________ (10) __________________ (11) __________________ (12) |
Description :
1. Letterhead
2. Reference
3. Date line
4. Inside address
5. Attention line
6. Salutation
7. Subject line
8. Body of letter
9. Complimentary close
10. Signature
11. Enclosure
12. Carbon copy notation
Style 2 : BLOCK STYLE (BENTUK LURUS)
| _____________________ _________________________________ (1) _____________________ ______________________________________________________________________ ________________ (2) ____________________ (3) __________________ __________________ (4) __________________ __________________ ______________________(5) ____________________ (6) ______________________________ (7) _____________________________________________________________ _____________________________________________________________ _____________________________________________________________ _____________________________________________________________ (8) _____________________________________________________________ _____________________________________________________________ ___________________ (9) ___________________ (10) |
Description :
1. Letterhead
2. Reference
3. Date line
4. Inside address
5. Attention line
6. Salutation
7. Subject line
8. Body of letter
9. Complimentary close
10. Signature
Style 3 : SEMI BLOCK STYLE (BENTUK SETENGAH LURUS)
| ______________________ _________________________________ (1) ______________________ _______________________________________________________________________ ________________ (2) ___________________ (3) __________________ __________________ (4) __________________ __________________ ______________________(5) ____________________ (6) ____________________________________ (7) _______________________________________________________ _____________________________________________________________ _______________________________________________________ _____________________________________________________________ (8) _______________________________________________________ _____________________________________________________________ ___________________(9) ____________________(10) |
Description :
1. Letterhead
2. Reference
3. Date line
4. Inside address
5. Attention line
6. Salutation
7. Subject line
8. Body of letter
9. Complimentary close
10. Signature
Style 4 : SIMPLIFIED STYLE (BENTUK YANG DISEDERHANAKAN)
| ___________________ ________________________________ (1) ________________________ ______________________________________________________________________ ________________ (2) ________________ (3) __________________ __________________ (4) __________________ __________________ ______________________(5) _____________________________________________________________ _____________________________________________________________ _____________________________________________________________ _____________________________________________________________ (6) _____________________________________________________________ _____________________________________________________________ _____________________ (7) |
Description :
1. Letterhead
2. Reference
3. Date line
4. Inside address
5. Subject line
6. Body of Letter
7. Signature
Style 5 : HANGING INDENTATION STYLE (BENTUK ALINEA MENGGANTUNG)
| ______________________ _________________________________ (1) ______________________ _______________________________________________________________________ ________________ (2) ___________________(3) __________________ __________________ __________________ (4) __________________ ______________________(5) ___________________________ (6) _____________________________________________________________ _____________________________________________________________ _____________________________________________________________ _____________________________________________________________ (7) _____________________________________________________________ _____________________________________________________________ __________________ (8) __________________ (9) |
Description :
1. Letterhead
2. Reference
3. Date line
4. Inside address
5. Salutation
6. Subject line
7. Body of letter
8. Complimentary close
9. Signature
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